Records Update/Request Forms

Declaration/Change of Major

List of Undergraduate Programs & Majors

Purpose: To declare, change, or update the major(s), minor(s) and certificate(s) you are completing at UMBC. This form updates the information on your transcript and your MAP records, and allows you to be assigned to appropriate academic advising resources.

Procedure: Complete the form carefully, making sure to select the appropriate major/minor/certificate codes. If one or more of your programs requires departmental approval (these programs are listed on the form), obtain the appropriate signatures before submitting.

Processing Time: 5 Business Days

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Graduation Verification Letter

Purpose: For visa, jobs, release from apts, etc…

Procedure: Complete the form. Drop the form off at the Registrar’s Office’s drop box or scan a copy of the completed form and submit the document via RT.

Processing Time: 2 – 3 Business Days

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Enrollment Verification

Purpose: To request a letter from the University verifying enrollment for the current or upcoming term a student is enrolled for.

Procedure: Complete the form. Drop the form off at the Registrar’s Office with payment. All cash payments must be taken to Student Business Services

Processing Time: 2 – 3 Business Days

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Student Data Request

Purpose: To request a one time report of records data for an academic purpose. Request must come from a Faculty/Staff member.

Procedure: Complete the form with all appropriate information and submit it to the Registrar’s Office by RT ticket 2 weeks in advanced.

Processing Time: Generally 2 weeks from final approval. During peak times please allow requests to be fulfilled within 3 – 4 weeks.

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Duplicate Diploma Ordering

Purpose: To request a duplicate diploma received for completion a degree at UMBC.

Procedure: Complete the form. Drop the form off at the Registrar’s Office with payment. All cash payments must be taken to Student Business Services

Processing Time: 3 – 5 Weeks

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Personal Information Update

Purpose: To update personal information including name changes and SSN information. (Note: While SSN information is not required in academic records, it is necessary for financial aid eligibility or if you wish to be provided with your student 1098-T form for tax purposes.)

Procedure: Complete the form and submit to the Registrar’s Office with supporting legal documentation.

Processing Time: 5 Business Days

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Data Archival Request Form

Purpose: To receive documents that require the accessing of archived data, such as course descriptions or verification of online coursework.

Procedure: Complete the form. Drop the form off at the Registrar’s Office with payment. All cash payments must be taken first to Student Business Services.

Processing Time: Approximately 5 Business Days

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Requirement Term Change Form