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Records Update/Request Forms

Declaration/Change of Major

List of Undergraduate Majors & Programs

Purpose: To declare, change, or update the major(s), minor(s) and certificate(s) you are completing at UMBC. This form updates the information on your transcript and your degree audit, and allows you to be assigned to appropriate academic advising resources.

Procedure: Complete the form carefully, making sure to select the appropriate major/minor/certificate codes. If one or more of your programs requires departmental approval (these programs are listed on the form), obtain the appropriate signatures before submitting.

Processing Time: 5 Business Days

Download the Form

Graduation Candidate Verification Letter

Purpose: For visa, jobs, release from apts, etc… Click here for additional information

Procedure: Complete the form. Email the request to graduation@umbc.edu

Processing Time: 3 Business Days

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Enrollment Verification and Degree Verification

Purpose: To request a letter from the University verifying enrollment for the current or upcoming term in which a student is enrolled or to request a letter from the University verifying a degree.  Before requesting a degree verification, please review your unofficial transcript to ensure your degree has been posted on your transcript.

Procedure: To request a letter verifying enrollment or degree, please visit this page for further instructions.

Fees

Enrollment Verification: $5 payable through the University Documents Ordering Portal.

Degree Verification: $15 payable through the University Documents Ordering Portal.

Processing Time: 3-5 Business Days

Complete the Form

Undergraduate Duplicate Diploma Ordering

Purpose: To request an undergraduate duplicate diploma received for completion a degree at UMBC. Click here for additional information

Fees: $50 per diploma

Procedure: To order a duplicate copy of an undergraduate degree, please follow this link.

Processing Time: Please allow 4 to 6 weeks processing time, plus mailing. International orders may take longer.

Graduate Students should contact the Graduate School for information about ordering a duplicate graduate diploma.

Personal Information Update

Purpose: To update personal information including name changes and SSN information. (Note: While SSN information is not required in academic records, it is necessary for financial aid eligibility or if you wish to be provided with your student 1098-T form for tax purposes.)

Procedure: Complete the form online. Once complete, it will be routed to the Registrar’s Office for processing.

Processing Time: 5 Business Days

Complete the Form

Data Archival Request Form

Purpose: To receive documents that require the accessing of archived data, such as course descriptions or verification of online coursework.

Procedure: Complete the form. Drop the form off at the Registrar’s Office with payment. All cash payments must be taken first to Student Business Services.

Processing Time: Approximately 5 Business Days

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Requirement Term Update

Purpose: To Change Undergraduate Curriculum Requirements from a previous catalog edition.

Procedure: Meet with your advisor to discuss the form and impact of changing curriculum requirements. Student and advisor/departmental staff member must sign the form.

Processing Time: 2 Business Days.

Download the Form