Catalog Editing Process

Below is an outline of the deadlines, editing processes, and training sessions for building the 2021-2022 Undergraduate Catalog. The catalog will be released to department editors for review on September 29, 2020..

Deadlines and Process

Academic Departments (i.e. Africana Studies, Political Science, etc.) : Program and course changes and proposals must be submitted to the Undergraduate Council by February 20, 2020 in order for the approved changes to be guaranteed to appear in the 2020-2021 Undergraduate Catalog. Department editor review of programs, courses, faculty listings and pathways are due April 6, 2021.

Administrative Offices (i.e. Office of Undergraduate Education, Office of the Provost, etc.): Policy and other informational reviews are due April 16, 2021.

Catalog Administrators: Review and make requested edits and consult with academic departments and administrative office editors as needed to finalize course and program content between April 6 and April 16, 2021.

Final approval of the Undergraduate Catalog will occur in early May 2021.

Who Edits What?

An email will be sent out to each catalog editor in mid June, 2020 informing them that the 2021-2022 Undergraduate Catalog is ready for review. Please review any pages or text for which your department is responsible for and submit any requested changes or questions regarding your content to the Registrar’s Office catalog team.

If you are no longer serving as your department’s editor, please contact (or have your new editor) contact Drema Wentz, Associate Registrar for Scheduling, Catalog and Faculty Services, at

How to Submit your Edits

Edits should be completed in Acalog. Requests for help (i.e. you can’t login) should be submitted directly Carmen Cain (  . Substantive changes to academic program or courses must be approved by the Undergraduate Council before they can be submitted to the Registrar’s Office.

In the event that you complete your review and have no changes, please verify that your content has been reviewed and update the “Change Version Status” to “Approved” in Acalog.

If you have updates or questions for pathways, please contact Kelly Fanning, Office of Academic and Pre-Professional Advising at

Need Help?

Click here to view the updated training manual for the 2021-2022 Undergraduate Catalog. If you are new to the catalog editing process or need a refresher and would like to receive in person training, please contact the Catalog team.